Vice President Education – Handy Tips #1

31 07 2009

If you are a new Vice President Education (VPE) for your club and have done any reading at all, you will know that the main duties of the VPE are:

  • Putting together the program for each meeting.
  • Keeping pressure on members to pursue all the available educational programs.
  • Orienting and including new members in the club, assigning mentors where possible.
  • Attend club meetings and area meetings.
  • Preparing a successor.

You will find all the information you need on these roles in the VPE Manual. There is no need for me to repeat the information. Instead, I hope to give you the benefit of my own experience in the role with a few handy tips.

In this post, my first two tips are on Programs.

There are two parts to this task.The first is

Getting people to commit to roles.

The manual suggests assigning roles at least three weeks in advance, and re-affirming that commitment a week in advance. However it is my experience that often times people are unavailable at only 2 or 3 days notice. So my approach has been that at the end of every meeting, I ask for input to the following meeting, and then a few days before the meeting, I ring to confirm that the person is available.

Usually the phone calls will go on over a few nights, as it is rare that you will get through to everyone on the one night and if you have any drop-outs, you may need to re-ring others in order to fill the gaps.

Of course, the size of your club has an impact here, the bigger the club, the easier it should be to get people to contribute.

Ant’s Big Tip for a stress free VPE here is:

Try and have a few subs on standby for the program! Someone who wouldn’t mind repeating a speech they have given before, or someone who can stand in for an evaluation at the last minute.

The second part of the program creation, is

Creation of the program itself.

Don’t be a slave to tradition. Shake it up at every meeting. Always try something new. Split the topics sections into a couple of phases between speeches, change the order of the program, be open to the inclusion of new items. For example in our own club, we allow a 5 minute Toastmaster’s time at the beginning of the meeting, where the Toastmaster for the night has a chance to play a little game – just to get the ball rolling. We have found it improves the quality of the meetings by relaxing everyone very fast.

Ant’s Big Tip for a stress free VPE here is:

Do something new at every meeting.

In my next post on the VPE Role, I will be addressing the need to promote the Educational programs within Toastmasters with your members.

This post has been authored by Ant Galvin, former VPE of macroom Toastmasters, 2008/2009. The material in this post was orginally used during the Club training meeting in Clonakilty, Cork, July 10th 2009.





What Happened on June 25th.

7 07 2009

It was an excellent meeting. We welcomed 3 guests - Celsus, Gordon and Mark and we are delighted to welcome all 3 as members! 

Fiona Cottor was awarded member of the year for all of the effort put in since joinging the Macroom club.  Well done Fiona!!  It followed Fiona giving a Stage 2 speech and she did a great job.

We had a Topics session with two toastmasters – Micheal Murphy and Sarah McGuinness. The meeting was so busy, we only had time for one topic each – Sarah on how big shops are invading small towns and Michael on how with the Tour De France about to start, Should drug testing just be stopped and let the cyclists at it?? A heated debate I would think given more time!!

Celine Cremin gave a 20 min talk on effective listening as part of her Advanced Communicator program. Mike Lynch gave his last speech in the Competent Communicator Manual, stage 10 on Engaging with Toastmasters – Both were excellent.

Macroom Toastmasters meetings will resume again on Thursday September 10th at 7.50pm in Macroom E and all guests are welcome!!

If you require any information in the meantime, please don’t hesitate to email info@macroomtoastmasters.com or call 087 2224561





What Happened on June 11th, 2009

17 06 2009

 

ON THE NIGHT.

 

 

Congratulations to John Sheehan who completed his Ice Breaker, the Ice Breaker is to help the person start speaking to a crowd, the speech was then evaluated by Anthony Galvin.  This is a dual purpose part of the night.  The speaker works on his communication skills and the evaluator works on his listening skills.   

Fiona Cotter gave her first evaluation of Mike Lynch’s very interesting Stage 9 of 10 speech on how we can learn languages, make up hours in our week by using an MP3 player.

Sarah Marshall completed her first role in TM, a night timed to the second!

Trevor Mulcahy’s speech which was his stage 10, the final in the Competent Communicator Manual which was to motivate, this was evaluated by Pat Connolly.  Trevor’s next set of manuals now focus on the individual communication modules with more detail.  

A selection of poems were read by the author, Pat Connolly and John Skeates evaluated the overall meeting before giving a statement of accounts for the previous 12 months.

Well done to you all.

Outgoing Area Governor, Ann King conducted our Topics session, this may be the last time a lot of us will see Ann for 12 months. We would like to thank Ann for the support that she has given our club for the past 12 months and hope that you enjoy your well deserved break whilst you travel the US and Canada. Don’t forget to come back!!

Congratulations to Peter Neville who became the proud father to twin boy and girl on June 10th

Dont forget the Competition on June 25th for your free work manuals and free membership!





***Macroom Toastmasters Competition, JUNE 25TH, 09***

12 06 2009

We are giving one lucky guest 6 x months membership and the first 2 x manuals on Competent Communication and Leadership training.

The Competent Communicator Manual helps learn or develop the basics is communication skills such as vocal variety, body language, getting your point accross clearly, researching a topic, persuasive speaking, motivational speaking and much much more.

The Competent Leadership Manual helps learn or develop such skills as team building, resolving conflict, motivating, mentoring, organizing an event etc. 

The 6 months membership commences on the clubs return after the summer break in September.

To enter the competition for this prize worth Euro 55.00 please come along to the next meeting on June 25th at 7.50pm to enter your name into the draw.

GOOD LUCK!!





TV’s Rachael Ray and Toastmasters team up to aid bashful bakery owner

4 06 2009

Micheline-Headline

On March 3, Micheline Cummings appeared on the daytime show hosted by Rachael Ray, the perky TV chef who first gained notoriety with her Food Network programs. Micheline (“It’s pronounced like the tire company”) runs her own custom cake shop, but she wasn’t on Ray’s show because the two share common culinary ground. Her presence was tied to a fear of public speaking – and how to overcome it.

So, naturally, Toastmasters played a starring role.

In many ways, Cummings’ story is the type that’s familiar to any Toastmaster: The 35-year-old has long been terrified of the prospect of talking in front of people – to the point where it held her back professionally. But in another way, her situation is starkly different: The New Yorker participated in her first Toastmasters meeting under the scrutiny of a United States television audience.

At the meeting of the SEC Roughriders in New York City, Cummings took a turn at Table Topics, then later gave a short talk about her business – Madame Butterfly Cakes. As painfully nerve-wracking as it was, Cummings says that successfully participating in the Toastmasters meeting – simply surviving the speaking experience — was a huge confidence builder. She says it has marked a turning point for her.

“I was on such a high after that meeting,” Cummings says, “I thought, ‘I did it! I didn’t fall apart.’ I was so happy. I was so amazed. I thought, ‘I can do anything now.’”


Madame Butterfly emerges

Since 2002, Cummings, a self-taught cake designer, has operated her shop in Babylon, New York. It has won a fiercely loyal following and been written about in several magazines. Cummings decorates diversely flavored cakes — meticulously handcrafting each one — for all kinds of special occasions.

But despite her confidence as a maker of edible art, she’s been crippled by anxiety when it comes to communicating with people. She says she’s always been highly self-conscious when meeting strangers or feeling out of place. And she admits she’s passed up business opportunities rather than veer out of her comfort zone.

For example, one of her customers has a contact at the Food Network, and for years she has urged Cummings to reach out to that person. “I’ve avoided it like the plague,” says the shop owner. Nor has Cummings wanted to teach cake-decorating classes or compete in contests.

She says she also used her boyfriend, Terry, as a business crutch. He is everything she’s not: socially confident, assertive and a talker. So when it came to business-related errands, such as visiting venues where she would be delivering cakes to a client, Cummings had Terry get out of the car and do all the interacting, ask all the questions.

“I realized I was using him like a front man,” she says.


A Friend, a Pep Talk and…
One day Cummings’ good friend came into the shop.

“She’s very outgoing and we got into this discussion about my fear of public speaking and how it’s kept me from doing certain things. She gave me a pep talk: She said, ‘You’re 35; it’s time to get past it; don’t let it stop you from doing the things you want.’”

The very next day, as fate would have it, Cummings heard about a contest being sponsored by the Rachael Ray program: The show wanted to help someone with a fear of public speaking. So she decided to be brave, take a chance and send in an entry form.

Two weeks later, she received a call. The Rachael Ray Show had selected her.

Screen Tests
Ray recruited the actress Valerie Bertinelli to help Cummings conquer her fear. Bertinelli gave her particular challenges to help her grow and gain confidence. Cummings didn’t know what any of the activities would be before she arrived at them. One was visiting a hypnotist, and another was participating in an improvisation class with a group of actors.

The third challenge sent her to Toastmasters. Cummings arrived at the downtown New York building on February 13, and after a while of waiting and wondering what she was there for, she was introduced to Jerry Wolf, president of the SEC Roughriders. He welcomed her to Toastmasters. Suddenly, Cummings’ mind was racing. Toastmasters?

“I thought, ‘Am I going to a toaster convention?” she recalls. “Then my brain sort of kicked in. ‘Toastmasters, wait, I know that phrase — one of my customers told me about it. Her brother is a member in California, I think.’”

While the cameras rolled, Cummings watched the Toastmasters meeting in rapt attention. Then came Table Topics, and suddenly she was called on to answer a question. The topic? “Octomom” – the California woman who sparked major media attention and controversy after giving birth to octuplets earlier this year.

Cummings decided to try responding. She stood up…and couldn’t think of a word to say.

“I had a moment of intense panic,” she says, “but then a little bit came to me. And then everything clicked, and I started speaking, and I was shocked that I was speaking and making sense, actually, and I was proud of the fact that my hands weren’t shaking.”

In fact, she spoke for a full two minutes.

Toward the end of the meeting, Cummings spoke again. She gave a short talk about her business career: how she got into cake decorating, started Madame Butterfly and what other ventures she has pursued. As was clear to both club members and TV viewers, Cummings displayed a warm, likeable manner and a gently self-deprecating sense of humor — even poking fun of her own nervousness.

Rande Gedaliah, a veteran member of the Roughriders, presented an evaluation, mainly so Cummings could have some feedback before tackling her final challenge: giving a speech about her custom cake business on the Rachael Ray Show.

“I mainly pointed out her courage, her humor and the fact that we couldn’t tell she was nervous because she was always smiling,” Gedaliah says. “I can’t tell you how proud I am of her.”

Cummings feels a new sense of confidence and ambition.

“I’m playing around with the idea now of going ahead and teaching classes and maybe having an interactive presence — putting myself out there in a bigger way to interact with people and teach,” she says.

She also plans to join a Toastmasters club in her area.

“I really feel that I gained so much from going through that Toastmasters meeting and actually standing there being part of that group,” Cummings says of her TV experience.

“I know that if I can gain so much from Toastmasters that there are so many other people who could gain from it, too.”





TOASTMASTER TIP/The Art of Mingling and Networking

3 06 2009

The Art of Mingling and Networking

Mingling 
Don’t fall flat when it’s time to chat.

How you communicate informally at events is every bit as important, if not more so, than how you come across when you’re in the spotlight giving a speech. In fact, knowing how to mingle and network may be more important to your overall success in life than anything else – which is why a Toastmasters club offers many opportunities for informal gatherings.

  • Do you avoid occasions where you think you may not know many – or any –of the attendees?
  • Do you tend to speak only to those you already know or do you wait for an introduction?

If this describes you, you may be missing many interesting and beneficial opportunities.

It can help to know that others appreciate someone who takes the initiative to approach them. Here are some networking tips from an article in the Toastmaster magazine by Katherine Meeks: Start by saying “Hi, my name is….” to a person standing alone.

  • Talk about the food when you are standing in the buffet line or seated at the table.
  • Approach a small group by reading the body language of participants to see if they are open for newcomers. Do they smile at you? Or do they lean toward each other in deep conversation?
  • Ask about the person’s connection to the individual or organization hosting the event.
  • Try to find something in common.
  • Be pleasant and curious. Ask questions!
  • Avoid controversial or negative comments or topics with people you don’t know well.
  • Bring your business cards!

Mingling creates new connections and possibilities. Professional networking is about meeting people and letting them meet you. This is what communication is all about. Like anything else, it takes practice. That is why Toastmasters International has created multiple online social networks for its members: So they can practice the art of mingling and networking with other members from around the world.





28th May, 2009

3 06 2009
The officers for our meeting on Thursday May 28th meeting were:
President: Celine Cremin
Toastmaster: John Sheehan
Topicsmaster: Celine Cremin
Timekeeper: Bobby Ludgate
Wordmaster: Mike Lynch
Reader: John Skeates
General Evaluator: Anthony Galvin

An enjoyable meeting yet again for Macroom Toastmasters. The meeting was chaired by one of our newest members, John Sheehan who kept the meeting running to strict schedule, well done on your first role well executed John. The Toastmaster role helps develop/ improve your organisational skills.

Celine produced a very interesting Topics session with one of the Topics winning one lucky member a prize in September! Other Topics included “The place you would most like to move to”, your favourite type of movie, the worst gift you have ever received.

The first speech by Fiona Cottor gave us all the pleasure of her Ice Breaker which gave us a background to Fiona with one anecdote on how she left a group and went off exploring London a few years ago!

Peter Neville gave us the pleasure of his stage 4 on his stage 4 titled “My Memories of Cycling” giving us an insight into Peters passion for competitive cycling.

John Skeates gave us a very interesting reading “Forever and ever, Eamonn” by Eamonn Andrews. We are pleased to report 2 x new members and had the pleasure of 2 guests at the meeting.

Macroom Toastmasters would be elighted to welcome new members and you can always come along as a guest to sit in and see what its all about.

 







Follow

Get every new post delivered to your Inbox.